Housing & Program Director Assistant
Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers and prospective clients and their families.
Qualifications:
- Proficient with Microsoft Suite
- Excellent Interpersonal Skills
- Time Management
- Bi-lingual (not required)
- Customer Service Skills
- Strong Verbal/Written Correspondence
Responsibilities:
- Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
- Complete forms in accordance with company procedures.
- Compose, type, and distribute meeting notes, routine correspondence, and reports.
- Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
- Locate and attach appropriate files to incoming correspondence requiring replies.
- Maintain scheduling and event calendars.
- Make copies of correspondence and other printed material.
- Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
- Schedule and confirm appointments for clients, customers, or supervisors.
- Conduct searches to find needed information, using such sources as the Internet.
- Learn to operate new office technologies as they are developed and implemented.
- Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
Education:
- Required: High School Diploma
- Preferred: Bachelor’s degree or equivalent years’ experience
Our office hours are M-F 9 am to 5 pm so if you would like to set a schedule of when to volunteer on a consistent basis we can set that up as well!
